Meeting Minutes May 9, 2025

1.     Call the meeting to order.  Board members present Laura Peacock, David Naples, Gord Walter, Jackie Venter.  Regrets: Bruce Warren.  Quorum was present and the meeting was called to order at 4:35 PM.

2.     Approve the agenda.

3.     Approve minutes of the last council meetings on March 10, 2025.  

4.     Report out on NAAPP meeting May 7 – many residents’ associations are experiencing similar issues around director and volunteer recruitment.  Mandatory training for NAAPP requirements completed with attendance at the Evolve Conference April 5 and Building Strong Neighbourhood’s April 29th meeting.

5.     Financial – Discussed September 30, 2024 year to date financials and grant funding breakdowns.  Discussed developing operating budget to then identify granting funding for operations (versus project specific grant funding) and the impact of membership fees. 

6.     Membership – discuss use of website for members and “followers”.  Laura to review bylaws and Society Act to determine minimum compliance requirements.

7.     Projects for 2025

a)     Garage Sale – will send out post mortem survey.  Do we keep running the garage sale? We only had 25 homes and while we had an incredible turn out from out of region visitors, was it worth it?

b)     FireSmart –New 2024 FireSmart signage is up on the community sign at the entrance.  Community Chipping Day on April 14th was good – will send out post mortem survey to determine what months work best for the community.  Summer challenge - Fantastic turn out for April with 14 homes/stratas participating.  We have met our totals for qualification as a FireSmart Community in 2025.  Waiting on word from UBCO with respect to installation of the fire sensors.

c)     Bulletin Boards – work in progress.

d)     Evacuation route review – will restart this project and coordinate with UBCO, the Okanagan Golf Course, GEID, and the City of Kelowna.

e)     Fall FireSmart Cleanup – it might be the City of Kelowna doing the full cleanup of the Linear Park.  TBD.

f)      Needs Assessment – discussed a preliminary list of projects that would form the basis of a summer survey of membership for future community projects.  This could form the basis of a discussion portion of the Fall AGM.

5. Next meeting:  TBD

6. Terminate meeting: 6:00 PM