2020 AGM Minutes
Updated: Oct 15, 2020
QUAIL RIDGE RESIDENTS’ ASSOCIATION
MINUTES OF ANNUAL GENERAL MEETING
WEDNESDAY OCTOBER 7, 2020
Call Meeting to Order
Terry Prechel, President, called the meeting to order at 7:08 pm. Quorum was established – 8 in person and 20 by proxy.
Terry thanked our long standing local sponsors, the Four Points Sheraton, for donating the venue. Terry spoke about the role of the residents’ association and the value of community involvement. He discussed the creation of the Residents’ Associations’ new website qrra.org and thanked Alan Sherbinin and Arlene Marshinew for their efforts building this new platform. Terry also discussed the Quail Ridge FireSmart team’s Green Bin Challenge.
1.0 Approval of Agenda
No changes were made to the Agenda that was circulated prior to the meeting.
Motion: To approve the Agenda of the Quail Ridge Residents' Association AGM, dated Wednesday, October 7, 2020, as circulated. Seconded. Carried.
2. AGM Business
2.1 Minutes of AGM dated September 30, 2019.
Motion: To approve the Minutes of the Quail Ridge Residents' Association dated Monday, September 30, 2019 as circulated. Seconded. Carried.
2.2 Financial Statements
The Final September 30, 2019 Financial Statements as presented are accepted financial position as of September 30, 2019. (These financial statements had to be submitted for approval by the general membership at the 2020 AGM because they were not available at the September 30, 2019 AGM. The Interim Financial Position as of Sept 26, 2019 was presented and approved at the 2019 AGM. Note: the September 30, 2019 Financial Statements were circulated to the membership with the November 2019 Update).
Motion: To approve the Treasurer’s Final Report as prepared by Terry Prechel with total funds as of Sept 30, 2019 equaling $17,288.16 as circulated. Seconded. Carried.
The Final September 30, 2020 Financial Statements as presented are accepted financial position as of September 30, 2020.
Motion: To approve the Treasurer’s Final Report as prepared by Terry Prechel with total funds as of Sept 30, 2020 equaling $16,644.97 as circulated. Seconded. Carried.
2.3 Slate of Directors for 2020/2021
Terry Prechel expressed appreciation to last year’s directors and thanked everyone who volunteered this year for the 2020 QRRA Board.
Seven Quail Ridge residents (Maryse Harvey, Arlene Marshinew, Laura Peacock, Terry Prechel, Alan Sherbinin, Gordon Walter, Lynn Weger) have agreed to be Directors for 2020-2021.
Motion: To approve the Slate of Directors as presented. Seconded. Carried.
3.0 New Business
Terry discussed the new Quail Ridge Evacuation Plan that Laura Peacock and Glen Maddess have been working on with the Kelowna Fire Department, the City of Kelowna, the Quail Ridge FireSmart team, the Okanagan Golf Course and the Regional District of the Central Okanagan. Once finalized, the Evacuation Plan will be provided to the membership.
4.0 Open Session
Terry Prechel called for additional topics and questions. There were no questions from attendees.
5.0 Motion to Adjourn the AGM
Motion: To Adjourn the AGM. Seconded. Carried.
Adjournment. The meeting adjourned at 7:18 pm.